Films Media Group. (1996). Business communication: Writing reports (Links to an external site.) (3: 12 minutes). This video is closed captioned.
As a Business Communication Analyst, you will write reports and proposals for a variety of audiences and purposes. For this assignment, you will draft and produce a report based on the following scenario.
The company you work for is considering upgrading all its end-user computer equipment (desktop and laptop computers, monitors, and printers). Your team has been asked to prepare a report exploring the differences between purchasing and leasing the equipment. Your team should also recommend a course of action.
Please base your report on the following information.
The company currently has 100 employees, but it is growing.
Approximately 30% of employees need laptops instead of desktops.
The building has five main workgroup areas, each of which has a dedicated high volume printer. A total of seven executives and their respective administrative support personnel have dedicated printers, and Human Resources also has its own dedicated printer.
There is very limited IT support within the company (only two full-time staffers).
The CFO generally prefers not to have large cash outlays.
Software is not required.
Your initial audience is your immediate manager, who will discuss your report with the CIO.
You should choose the most appropriate type of report (informational or analytical) and the best approach (direct or indirect). For determining the content and structure of your report, review Table 15.1 in your textbook. Be sure to use typographical cues to enhance readability, including as appropriate heads, subheads, centering or line indents, bold, italics, numbers, or letters.
NOTE: Whenever appropriate, include a visual element in your proposal. You should do so if you believe your report would be more effective with a chart, graph, illustration, or other visual aid, given your main point and your audience. Refer to Tables 9.1 and 9.2 for more information on designing graphics.
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